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Athletic Requirements

Welcome to Gilmour Academy Athletics! There are several requirements of the student-athletes, as well as parents, prior to participation. Below is an outline of these items. Please refer to this page throughout the academic year and especially prior to each sports season to ensure all of the necessary requirements are completed in order to compete. Failure to complete these items means you will not be able to participate in any sports-related activity including, but not limited to, practices and games. These requirements are within the guidelines of the National Federation of State High School Associations (NFHS), the Ohio High School Athletic Association (OHSAA) and Gilmour Academy.

If you have any questions, please contact a member of the Gilmour Academy Department of Athletics.

Jeff Walrich
Director of Athletics 
Phone: (440) 473-8074
Email: walrichj@gilmour.org  
Kristy Booher
Associate Director of Athletics – Upper School
Director of Athletics – Middle School
Phone: (440) 473-8198
Email: booherk@gilmour.org


Preseason Meeting

Preseason Meeting

At the beginning of each sports season, parents and student-athletes are required to attend a meeting to be made aware of the obligations required in order to have the privilege of participating in interscholastic athletics as a representative of Gilmour Academy and the OHSAA.  Attendees will review the school’s essential eligibility standards, athletic policies and procedures, as well as the code of conduct and individual team rules and requirements.  At the conclusion of the meeting, parents and student-athletes are required to complete the eligibility checklist before the student-athletes can become eligible to compete for Gilmour Academy in a regular-season contest.

See below for a list of upcoming meeting dates and locations: 

Middle School Fall Sports Meeting – Monday, March 2 at 4:45 p.m. in Our Lady Chapel

Upper School Fall Sports Meeting – Wednesday, March 11 at 6:30 p.m. in Our Lady Chapel

Prior to Participation: All Athletes Grades 6-12

Prior to Participation: All Athletes Grades 6-12

Please see below for directions on how to access and submit online paperwork that must be filled out for all students in grades 6-12 prior to the start of the 2014-2015 academic year.

  1. Go to www.swol123.net and select the link entitled “JoinSportsWare”.
  2. Fill out the prompts and submit. One prompt will ask you for a school ID, which is gilmouracademy.
  3. In the fields provided, please type in your student’s name and an active parent email address. You'll also be asked to select your group; for this, please use the drop down menu and select the only option that should be available to you…Gilmour Academy. Once all the fields have been filled, press SEND.
  4. Once Step 3 has been completed, an email confirming your successful registration will be sent to you, allowing you to set your password and to proceed. This confirmation will usually arrive back to you well within a 24 hour window.
  5. Once you get to the site’s document page, you will be given access to several documents.
    1. There are five (5) required forms that must be submitted for ALL students. Four (4) forms may be filled out online and submitted online. These 4 forms can be accessed by clicking on the highlighted “4” near the top of the forms page.
    2. The forms listed below the link to the four required forms include a fifth required form and several forms that would only apply to those with specific medical needs (please read the description of each form carefully to see if any apply to your student), those intending to participate in athletics, those who will be resident students, and those intending to drive their own vehicles to school. ALL OF THESE DOCUMENTS WILL NEED TO BE DOWNLOADED, PRINTED OUT, FILLED OUT, UPLOADED AND SENT BACK IN. Directions for uploading are below.

To upload and submit a document,

  • Scan the completed document and save it to your computer.
  • Log into your SportsWare account and select the “FORMS” tab at the top of the page.
  • Then select “ADD” from the left side of the screen.
  • Select “Choose File” and locate and select the saved document file.
  • You may want to name the attachment (i.e., Epi-pen authorization, Car registration. etc…) under “TITLE”

Resident Students need to upload a copy of their insurance card via a slightly different pathway.

  • Scan the insurance card and save it to your computer.
  • Log into your SportsWare account and select the “MY INFO” tab at the top of the page.
  • Select the “INSURANCE” tab.
  • At the bottom of the page you will see the option to upload a copy of your card. Please note that since you will have already filled out the Emergency Medical Authorization form, it is NOT necessary that you fill out the insurance information on this particular page.

If you have any questions, please contact Kara Dolling at dollingk@gilmour.org or (440) 473-8181. It is our strong preference that all forms are submitted electronically; however, if for any reason this is not possible, please mail hard copies of all completed forms to Kara Dolling, Gilmour Academy, 34001 Cedar Road, Gates Mills, Ohio 44040. 

Cautionary Statements

Cautionary Statements

The Gilmour Academy Department of Athletics has developed safety guidelines for all students participating in school-sponsored athletic activities and events.

Each sport is unique in its characteristics, skills, and rules of participation. All athletes, parents, and coaches must understand the specific characteristics of each sport in order to maximize the safety of participation and completion.

Specific areas of emphasis include:

1. Preparation for practice and events
2. Locker room and building activities
3. Pre- and post-practice and event activities
4. Hazards specific to each sport
5. Management of emergency situations

These issues will be discussed for each sport by the coaching staff at the initial preseason player/parent meeting and will be periodically reviewed during the season. 

Additionally, injuries can and do occur during athletic activities. The severity of any injury is unknown until it occurs and is assessed by trained personnel. We understand that the possibility of sustaining an injury ranging from minor to catastrophic exists while participating in any athletic program. Click here to downloand the cautionary statement form and return to the Athletic Department prior to participation.

Cross Country
Track & Field


All student-athletes and parents are responsible for viewing the OHSAA Preseason video which can be viewed below.


Summer 2014 Information

Summer 2014 Information

Please click here to review the letter that was sent to families in July 2014 that included coach information and directions for what needs to be completed prior to participation. This information will help you prepare for the year ahead.

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